COVID-19 has forced event cancellations, school closures, and a consideration for remote work where possible. As more companies are sending their employees home to work, we compiled this list of tips to be successful away from the office.
1. Reliable Internet: Nothing is more frustrating than having spotty Internet, especially when you’re trying to work on a big project through a remote access connection to your work computer. Most Internet packages available today will be fine. However, you might need to curb ancillary access of the Internet, like streaming and gaming if you’re trying to do something more than upload and download documents. If your Internet seems slow, shut down and restart your router/modem. This can sometimes speed things up for a while.
2. Good Computer Hygiene: You know that “It’s time to update” pop-up that you’ve been avoiding for weeks? Take the time to update. This is most likely handled automatically by your IT team at the office, but your home system may be woefully behind, curbing your speed, as well as opening up unnecessary security holes. We recommend applying security patches as they are released to keep your computer up to date. Not sure if there are updates available? You can check your computer’s control panel for notifications. You can also try simply restarting your system. Often, the updates will kick into gear.
To maximize effectiveness, watch the number of programs you’re attempting to run and browser windows you have open at any given time. Computers are not great multi-taskers; they will regularly switch between a multitude of processes (the instructions behind your applications) to complete commands. In fact, the number of processors in your system is the maximum number of things your computer can be “working” on at once, so if you’re seeing a drop-off in performance, take a moment to close a few programs that are not actively in use.
3. Connect Securely:In order to protect your business, don’t just install Microsoft Outlook on your personal computer and proceed to work as usual. Instead, connect through remote access software or VPN. This will allow you to use your regular work desktop without risking business data in an open atmosphere. Consult with your IT team to review their plan for remote access as well as enterprise-grade antivirus before beginning remote work.
4. Establish a Routine:When you go into the office, you have a clear routine. You come in, grab a cup of coffee, banter with your co-workers for a few minutes, sit down at your desk, and get to business. While it may be appealing to work in your pajamas, try to maintain as much normalcy as possible. Stick with a clear starting time and work schedule. Create an office space so that you’re not just piled up on the couch. Plan to get dressed and ready for the day, just like you’re going into the office. In essence, act like it’s just another day at the office.
5. Over-communicate: You may find yourself feeling isolated pretty quickly when working from home. This is likely because you’re missing out on the short interactions and general banter with your colleagues. We highly recommend setting up a daily touch-base with your team in order to discuss priorities, work through sticking points, and to simply connect with other human beings.
Don’t be afraid to send more progress emails than normal. Utilize messaging apps liberally, and don’t underestimate the power of a video chat or meeting. If an email exchange is getting too long (more than three replies back and forth without solving the problem) pick up the phone.
Working from home can be an efficient way to keep a business running. When done right, you can be just as productive, if not more so, then at the office. Enjoy the opportunity presented by COVID-19 concerns to establish a new work normal, at least for a short period of time.